Why Your Safety File Is a Bid-Critical Document
Under the Occupational Health and Safety Act 85 of 1993 (OHSA), every contractor working on a construction or engineering site must maintain a comprehensive Safety File. Government and parastatal procurement entities — including SANRAL, municipalities, and the CIDB — require this file as a mandatory compliance document. Submitting an incomplete, outdated, or generic safety file results in immediate administrative disqualification. TenderWin produces site-specific, OHSA-mapped files that close every compliance gap.
HIRA — Hazard Identification & Risk Assessment
Site-specific risk matrix identifying all significant hazards, their likelihood, severity ratings, and controls mapped to your project scope.
Safe Work Procedures (SWP)
Task-by-task safety instructions written for your specific work activities — not generic templates. Evaluators can see the difference immediately.
Legal Appointments
All mandatory OHSA legal appointments completed and signed: Construction Supervisor, Safety Representative, First Aider, and all Section 16.2 designees.
Risk Register
Comprehensive site-level risk register aligned to SANS standards. Documents all identified hazards, controls, residual risk, and responsible persons.
Competency & Training Records
Employee training matrices, induction records, and certification tracking — structured for evaluator review and site audit compliance.
Emergency Procedures
Site emergency response plan, first aid register, incident reporting procedures, and evacuation protocols — fully OHSA-compliant.
- Downloaded template not specific to your site or scope
- Outdated OHSA references that no longer apply
- Missing legal appointments or wrong designees
- Generic HIRA that doesn't map to your project activities
- Fails the administrative compliance check — disqualified
- Leaves you exposed to OHSA liability on site
- Built specifically for your company, site, and scope of work
- Current OHSA Act 85/1993 and Construction Regulations 2014
- All legal appointments correctly completed and signed
- HIRA mapped to your exact activities and risk profile
- Passes administrative review — you proceed to scoring
- Protects your company against OHSA inspector liability
Site-specific, OHSA-mapped, evaluator-ready. Every package includes a full compliance review before delivery.
Core safety documentation for lower-risk RFQ and service tenders. Covers the essential OHSA documents evaluators check at Stage 1.
- Safe Work Procedures (SWP)
- Legal Appointments completed
- Basic HIRA for your scope
- Emergency contact & first aid register
- Induction checklist
Full site-specific SHEQ file for construction, facilities, engineering, and infrastructure tenders. Built to survive the strictest municipal and parastatal evaluation.
- Full HIRA with risk matrix and controls
- Safe Work Procedures — all activities
- All OHSA Legal Appointments
- Comprehensive Risk Register
- Emergency Response Plan
- Training & competency records structure
- Incident & near-miss reporting forms
- Site-specific toolbox talk schedule
Safety files expire. We keep yours current — updating all risk registers, legal appointments, certificates, and OHSA references on your annual review cycle.
- Annual HIRA review & update
- Legal appointment refresh
- Certificate expiry tracking
- OHSA regulatory updates applied
- New site scope additions
CIDB-registered contractors, residential developers, road builders, and civil engineering firms bidding for government construction contracts.
Cleaning, security, grounds maintenance, and building services companies tendering for government facility management contracts.
Mining services providers and engineering contractors operating in or near mining environments with MHSA and OHSA dual-compliance requirements.
SETA-accredited training providers, learnerships, and skills development organisations bidding for DHET and departmental training contracts.
Scope Assessment
We gather your company profile, the tender scope of work, site details, and your current documentation status. Takes 30 minutes.
Site-Specific Construction
We draft all documents specifically for your company and project — no templates, no generic content. Every section is written for your evaluator.
Compliance Audit
Our team cross-checks every document against current OHSA regulations and the tender's specific SHEQ requirements before delivery.
Submission-Ready File
You receive a professionally formatted, evaluator-ready safety file with a compliance checklist confirming every required document is present.
Annual Review
We keep your file current. Certificate expiry tracking and annual HIRA updates ensure your file is always submission-ready — not just for today's tender.
Your Next Tender Needs a Safety File.
Contact us today. We'll confirm the SHEQ requirements for your specific tender and have your file ready well before submission day.