What a 75% Win Rate Actually Means
Three out of every four bids TenderWin produces result in a contract award. This is not luck — it is the output of a methodology that eliminates every failure mode simultaneously: administrative disqualification, weak technical scoring, poor price positioning, and SHEQ non-compliance. Each of our four service pillars closes one of these gaps. Together, they create a submission that evaluators score at the top of the ranking.
Administrative gatekeeping is Stage 1 of every evaluation — and the stage where most bids are eliminated. We treat compliance as the first score, not a formality. Every document is verified, every signature confirmed, every expiry date checked before we assemble the final submission pack.
- CSD profile verification and maintenance
- BEE certificate currency check (SANAS-accredited agencies only)
- Tax Clearance PIN validation
- SBD/MBD form completion and signing
- Compliance matrix mapped to the specific tender specification
- Document naming and portal formatting per submission requirements
Functionality scoring is where tenders are truly won or lost. We read the evaluation matrix before writing a single word — then engineer each narrative section to address the exact scoring criteria, in the exact order the evaluator will assess them. No generic content. No reused boilerplate.
- Evaluation matrix analysis before writing begins
- Method Statements for ICT, construction, training, and facilities
- Capability narratives that score on functionality criteria
- Key personnel CVs formatted to match evaluation requirements
- Reference project write-ups aligned to scored experience criteria
- Technical diagrams and architecture documentation where required
The PPPFA preference point system turns pricing into a precision game. Under 80/20 and 90/10 formulas, every rand above the lowest valid bid costs you price points. We analyse the competitive landscape, model your B-BBEE level advantage, and calibrate your submission price to land in the maximum-points band without sacrificing margin.
- Historical award register analysis for the tender category
- Competitive price band modelling
- B-BBEE level pricing advantage calculation
- 80/20 and 90/10 formula scoring simulation
- Cost-plus margin validation against market rate
- Price schedule formatting to specification
OHSA Safety Files are mandatory for construction, engineering, facilities, and many training tenders. A generic template is immediately identifiable and scores poorly. We produce site-specific files that evaluators comment on positively — built from your actual scope of work, your actual staff, and your actual site conditions.
- Site-specific HIRA (Hazard Identification and Risk Assessment)
- Safe Work Procedures written for your actual activities
- All OHSA legal appointments completed and signed
- Emergency response plan with site-specific contacts
- Training matrix and competency records structure
- Annual maintenance to keep your file current
We review your company profile, CSD status, BEE level, and the specific tender opportunity. We give you an honest bid/no-bid assessment and recommend the right engagement tier. This takes 15 minutes and costs nothing.
We read the full tender specification — not just the scope of work, but the evaluation criteria, the mandatory requirements, the functionality score sheet, and the submission format requirements. We map every compliance item and identify every scored criterion before producing a single document.
All four pillars operate simultaneously. While compliance documents are verified and assembled, the technical narrative team is writing against the functionality score sheet, the pricing team is modelling the competitive landscape, and the SHEQ team (where required) is producing the safety file. No sequential handoffs — all workstreams run in parallel to meet deadlines.
Before submission, every document in the pack is audited against the tender's administrative compliance checklist. Every signature location is checked. Every expiry date is confirmed. Every page reference in the table of contents is verified. We do not submit what we have not checked.
We manage the portal submission, confirm receipt, and track the evaluation timeline. After award, we request a debrief on your behalf — win or lose. Every debrief outcome is documented and used to sharpen your next submission. This is how the win rate compounds over time.
If you are disqualified on a document we produced, we investigate and rebuild at no charge. We have not had a client disqualified on administrative compliance for a bid we fully managed.
We work with only one client per tender. If we are assisting you on a specific contract, we will not assist a competitor bidding for the same contract during the same evaluation period.
Every submission includes a compliance checklist confirming every required document is present. Every debrief outcome is shared with you in full. Your bid intelligence improves with every cycle.
Ready to Experience the Methodology?
Book a free 15-minute strategy call. We'll assess your next opportunity and tell you exactly what it will take to win.